Thank you for choosing the Taylor Family Digital Library for your meeting event. Please help us keep our spaces tidy for other users by adhering to the following guidelines.
Sincerely, Tom Hickerson, Vice Provost and University Librarian
Priority for booking meeting rooms in the Taylor Family Digital Library is given to the regular programs, services and meetings of Libraries and Cultural Resources and their partners within the Taylor Family Digital Library. Once the requirements for regular programs, services and meetings have been met, Libraries and Cultural Resources will make its meeting rooms available to others for meetings. Preference for booking is given to:
Please note that we are unable to host classes, fundraisers, events that are commercial in nature, student groups and meetings, or concerts/recitals. In order to support multiple meeting needs, we may not be able to accommodate week long bookings or recurring bookings.
To book a meeting room in the Taylor Family Digital Library please visit this link: https://library.ucalgary.ca/meeting-room-request-form
In order to maintain the meeting rooms in the Taylor Family Digital Library as a leading space for meetings on campus, the following terms and conditions apply. Please note that in the event of any damage, additional clean up required, or a lost key card, a fee will be assessed for noncompliance with the following policies:
The Taylor Family Digital Library is not a conference services facilities. We do recognize that certain conference activities would uniquely benefit from using the specialized spaces and technologies within the Taylor Family Digital Library. Arrangements for conference related activities will be made on a case by case basis. A charge of $250.00 may apply for multi-day events that use multiple spaces within the building simultaneously.
Concurrent events cannot be accommodated and bookings will be limited to one event at a time. Tables and displays for events in the Foyer must be located on the north wall, under the digital display, and must not be moved. Paper signage must not impede traffic, or obstruct digital displays in any way.
For meetings and events hosted in the TFDL building that include guests from off-campus institutions, Library Administration requires a meeting room request form to be filled out. Information should include the nature and purpose of the event. The information is forwarded to Campus Security and allows them the opportunity to conduct a security audit and to flag any potential issues that may arise. Campus Security takes a particular interest in events involving minors, potential controversial speakers or topics, and any events where alcohol is expected to be served. The information is forwarded to Campus Security, who will conduct the audit.
At any point, if Campus Security determines the event is not appropriate or safe for the university community, the request to use library facilities will be denied. All audits from Campus Security are binding and non-negotiable.
Bookings made on behalf of another department and/or institution are not recommended, as any damage to the space will be billed back to the department that requested the space on behalf of the other party.
Available Meeting Spaces
Please note: In order to get in the meeting rooms an access card needs to be signed out from the LCR Administration reception desk located on the 6th floor of TFDL or from the Service desk located on the main floor.
Room Description **Room bookings include the use of in-room AV equipment and podiums.
|Breakout Room 403||Featuring moveable tables and chairs, this breakout room is ideal for small group discussions. (Classroom set up). The room comes equipped with a podium, PC, a large format screen, audio, VGA hookup for laptop, RCA hookup for a video source, whiteboard.||Seats 12 people|
|Breakout Room 405||Featuring comfortable club chairs, this breakout room is ideal for small group discussions. The meeting room comes equipped with a podium, PC, a large format screen, audio, VGA hookup for laptop, and RCA hookup for a video source, whiteboard||Seats 18 people|
|Meeting Room 410||Boardroom style comes equipped with a PC, an LCD projector, audio, VGA hookup for laptop, RCA hookup for a video source, whiteboard and speakerphone.||Seats 15 people|
|Meeting Room 412||Boardroom style comes equipped with a PC, an LCD projector, audio, VGA hookup for laptop, RCA hookup for a video source, and speakerphone.||Seats 16 people|
|Meeting Room 637||Boardroom style comes equipped with a PC, an LCD projector, audio, VGA hookup for laptop, RCA hookup for a video source, and speakerphone.||Seats 18 people|
|TFDL Foyer||Banquet table set up, two tables’ maximum with four chairs. Electrical access in floor. To advertise digitally, please visit the following link: http://library.ucalgary.ca/about/policies/digital||N/A|