Libraries and Cultural Resources (LCR) at the University of Calgary recognizes the continually evolving need for alternative publishing options through our scholarly publishing services. We are a strong advocate for open access publishing options and offer hosting benefits for open access publishers.
LCR is proud to be a gold sponsor of the Public Knowledge Project (PKP), a multi-university initiative developing (free) open source software and conducting research to improve the quality and reach of scholarly publishing. We use Open Journal Systems, a PKP software, for our Journal Hosting Program.
Open Journals System (OJS) was the first software developed by PKP and is used by thousands of journals around the world. We have been hosting journals using OJS since 2007. OJS supports every stage of the refereed publishing process from submissions and peer review through to online publication. Our hosting service includes:
The hosting service provided by Libraries and Cultural Resources (LCR) at the University of Calgary grew out of a CFI-funded project called Synergies. Synergies was a 5-year project that created a country-wide network to support the digital publication and dissemination of Canadian scholarly journals. When the project ended in 2013, LCR committed to continuing that support with its hosting services.
LCR is an active proponent of open access publishing for scholarly works in order to widen dissemination by increasing access to publicly-funded research. However, the LCR hosting service is also open to subscription-based journals and those with an embargo period. In addition, the service welcomes non-commercial, peer-reviewed journals, whose editors-in-chief are affiliated with any Canadian post-secondary institution.
Please see the tabs under Journal Resources below for more information.
Hosting Services information and technical assistance: firstname.lastname@example.org
We are also interested in hearing from you if you have other publishing needs as we continue to explore the library's role in scholarly communication.
After you have an OJS installment you will need to complete the 5-step journal setup. You will find it easier to do that if you have already considered and developed policies and other content around the following questions:
We will provide an OJS installation for existing journals to migrate to, or to be a home for newly created journals. We provide the secure hosting site so you can concentrate on the all-important content. We are best able to guide those creating a new journal if they have consulted our Getting Started section beforehand. We also suggest that journal personnel become somewhat familiar with OJS before requesting an installation. PKP School is one of the best ways to do that. Once you have completed those pre-planning tasks, you may want to take care of these things next:
Once we have the signed MOU and your custom domain name (if using) we can prepare your OJS installation, usually within a couple of weeks. Your main contact will be given a Journal Manager role. That person will thereafter be responsible for assigning all other roles.
Please note: Only the University of Calgary will have the Site Administration role and file level access to the hosting servers.
Sherpa/Romeo is a searchable database of publisher's policies regarding copyright and the self- archiving of journal articles on the web and in Open Access repositories. In your journal's OJS setup Step 3.2 you will find a link to several samples for copyright wording but to explore ahead of time, check out these sites:
As stated in our MOU, we expect journals to publish one issue or at least 4 articles within 12 months of receiving their OJS installation. Once you have your journal set up and that first peer-reviewed content published, here are some further things to consider:
-Site discovery: Step 1.8 - Search engine indexing, Description, Keywords, Custom Tags
-Article discovery: Step 3.4 - ensure authors index their work with good keywords
-Metadata harvesting: Step 3.5 - the journal may register with Open Archives (OAI) among others with this step.
Another step you can take yourself outside of OJS is to submit the site to the major search engines for indexing. Register with Google Scholar which has a specially recognized category for OJS journals. You should also be sure you are included in Ulrichsweb, and if open access, with DOAJ (Directory of Open Access Journals). You may want to contact your home institution's appropriate subject librarian for further abstracting and indexing suggestions. In addition, we recommend this article "Getting Found, Staying Found, Increasing Impact: Enhancing Readership and Preserving Content for OJS Journals" .
Library and Archives Canada's mandate is "to preserve the documentary heritage of Canada for the benefit of present and future generations." To that end, publishers are legally required to make one copy of an online journal issue available to LAC within seven days of its release. For information on how to accomplish that please refer to the links below. Complying with these regulations has benefits beyond the legal implications in that doing so increases awareness of your journal and provides yet another layer of preservation.
Enable the RSS feature for the table of contents for your journal.
Encourage your readers to register with your journal. As it says in the Information for Readers found on every page of OJS journals, "This registration will result in the reader receiving the Table of Contents by email for each new issue of the journal. This list also allows the journal to claim a certain level of support or readership."
Exchange ads and "Calls for Papers" with other journals in your area.
The Public Knowledge Project (PKP) provides a lot of terrific information to help with your use of OJS. You will find links throughout the software itself at every step when setting up your journal. You can also check these sites when needed as well. PKP School is the most recent addition and highly recommended to get you started.
Although Publishing Services focuses mainly on digital publication, we recognize there may be times when a print product is desired. For those times you may want to consider Print on Demand (POD) alternatives. This is the best option if you choose not to print unless you have an actual order for a printed copy. This digital printing method provides one-at-a-time printing in a relatively economical manner compared to offset methods. Short-run printing (less than 50) can also be fairly economically accomplished by digital printing. However, for greater quantities it is wise to request quotes for both methods. Publications containing images may also need to be done offset for best quality. Images that will be printed will also need to be supplied at a higher resolution than is necessary for online publication.
Publishing Services can help coordinate such services for you if you prefer. Contact us for fees and details.
Copyediting and Layout
If you do not have in house expertise for professional copyediting and layout of your publications, you can engage a freelancer to perform those functions for you. The following websites are helpful in this regard:
Again, we can help coordinate these services for you if you wish. Contact us for fees and details.
We can also provide digitization services for print publications for which you have no digital files. This process involves scanning everything and preparing it for you in text-searchable, optimized pdf format. Please contact us to discuss fees.