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Best Practice Guide for LibGuides

Created for the LCR staff, this guide will help you to get started, understand standards, and share tips, tricks and tutorials.

Help with LibGuides v.2

This page provides quick tips that will help with the transition from LibGuides v.1 to LibGuides v.2.
Click for help with:

Login to LibGuides v.2

Access to LibGuides v.2 is through your LibApps login - this is the same login used to access LibAnswers.

Go to:


Personal Profile

Personal profile boxes will not appear on the homepage of each LibGuide. Instead the last element on the left-column navigation list will be "Contact". This item will direct users to a profile page generated from your personal profile.

The document below shows how to update your personal profile and create a "Contact" page.

Editing at the Guide, Page, Box and Item Levels


When updating your guides or creating new guides remember to “reuse” assets whenever possible. This makes updating guides in the future much easier.

There are 2 types of assets:

  • Content assets – includes books from the LMS, links, documents or files, media, widgets, RSS feeds, LibAnswers items, and LibWizard items.
  • Database assets – most of the U of C databases are now part of our library of database assets - If you notice a database that is present on the U of C list of subscribed databases, but does not appear in the list of database assets in LibGuides, please notify Doug McDonnell)

When adding an asset, check first to see whether the asset has already been added to the system. Assets are all listed under the “Content” tab. Click “Assets” and you can then search the Content assets or Database assets for the resource you wish to reuse in your guide. Note that several of the fields are searchable – name, description, owner and date created. You may also sort columns to facilitate searching.

Deleting assets

You may delete an asset from a guide but the asset will only be removed from that guide. The asset will remain in the system (where it can be re-used), and may be accessed through the "Content" tab in the toolbar. Only an asset owner may permanently delete an asset from the system.

Add Editors or Change Owners of LibGuides

Add editors

Guide editors are allowed to create and edit content on the guide and change the guide properties, excluding the Guide Status.

To add other users as editors for your LibGuide,  look for the "tool" icon and select "Guide editors" from the drop-down menu.

Change Owners

Only guide owners may change ownership of their guides. To change Guide ownership, use the "Content" tab on the toolbar and select "Guides".

LibGuide Types and Subjects


When updating/creating guides be sure to assign a "guide type" so your guides may be more accessible to users. The LibGuides Working Group recommends that the U of C Guide Types are limited to 3 classifications:

1. Subject guides

2. Course guides

3. How do I guides

This decision was based on our review of many academic LibGuides sites where there seems to be great confusion over the classification of guides as "topic guides" or "subject guides".

To assign a guide type to your guides, use the "tool" icon in the upper left corner of your guide. Alternatively the guide type may be assigned when a new guide is created.


In addition to assigning a "type" it is a good idea to also affiliate your guides with a "Subject", so that the guides will be listed under appropriate subject headings.

Tabbed boxes

These allow you to include multiple tabs of content in a single box - it's a great way to include a lot of content without taking up a lot of space!

Setting up a Tabbed Box

Select "Tabbed" as the box type you would like to use, and give the box a title.

Click the Cog icon  in the box's header.

On the Add/Edit Tabs pane, give the first tab a name and click Create New Tab.

Give your next tab a name and click Create New Tab again.

Adding Books from the LMS

Use this function to display and link to books and journals in your LibGuide.

Items must be added one at a time.

Always check to make sure the item is not already in the system before adding as a new asset.

After entering the ISBN, if book info is found, the title, author, and publication date fields will be automatically populated and the cover art (if any) will be displayed.

If a book is not found you can look for alternative ISBN's for that book, or simply add the information manually.

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