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Research Data Management

General information on research data management at the University of Calgary

Scenario 1: I need to share my data in order to comply with journal publisher and/or research funder data sharing policies.

  • Dataverse is a recognized digital repository platform that can help you to meet journal publisher and funder policies 
  • You can deposit your data at any time prior to journal publication→ Dataverse allows for you to create a DOI for your data, provide a publisher with a private link to your data, embargo access until you are ready to share your data publicly, and modify metadata as needed to add in publication metadata.

Scenario 2: I would like to share my data for discovery and possible use beyond my research team.

  • Dataverse allows for you to easily describe, deposit and share your data 
  • The DOI assigned to your data is a persistent and unique identifier that promotes both discoverability and sharing of your data
  • Your data are automatically indexed in major search engines as well as other discovery platforms, such as Google Dataset Search and the Federated Research Data Repository (FRDR)!

Scenario 3: I would like to track the use of my data by others.

  • Dataverse automatically tracks metrics such as the number of views and downloads of your data 
  • Dataverse allows you to create a guestbook that collects information about who is downloading your data. You can decide to collect account information (e.g., name, affiliation, role) as well as create optional custom questions  
  • You are able to download information collected within guestbooks to store and use outside of Dataverse
  • Dataverse automatically generates citations for your data which then allow for you to see how your data are being used


Scenario 4: I would like to share my data through mediated access.

  • Dataverse allows you to set restrictions on file access - from open access to restricted and mediated access
  • You may allow users to request access to your restricted files by enabling the “Request Access” feature
  • Dataverse allows for you to create a custom ‘Terms of Use’ which can communicate end user obligations, as well as to provide applicable information related to mediated access processes. 

What does Dataverse NOT do?  

  • Archive/preservation limitations
    • Preservation capacity in Dataverse varies by instance. Discuss with your local support for more information.
    • It is always recommended to keep copies of your data in multiple places and have full metadata for your files.


  • Data magnitude - quantity and size of files
    • Dataverse may not be suitable for larger amounts of data→ discuss possible alternative solutions with your library support
    • While file size constraints vary across Dataverse instances, most instances will currently allow a maximum of 3GB per file for unmediated deposit
    • A zip file uploaded to Dataverse can currently contain a maximum of 1000 files
  • Limited previewers and file streaming
    • Files in Dataverse generally need to be downloaded to be viewed. Depending on your local instance you may be able to view tabular files, but other files need to be downloaded
    • Dataverse does not support streaming; audiovisual files need to be downloaded to be used.

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