Destruction of records
In accordance with the Freedom of Information and Protection of Privacy Act, the University Archives has:
- declared a moratorium on the destruction of records unless there is an official retention rule authorizing their destruction, and
- developed policy guidelines on the destruction of personal and other confidential material.
Personal and other confidential records must be secure even when they have been set aside for destruction.
Please choose the appropriate form for your records.
Confidential Shredding or Deletion (E-records)
All recordsthat contain personal or confidential information must be disposed of via confidential shredding or permanent deletion for electronic records. Records can only be destroyed/deleted according to approved Retention Rules. Always check theMaster Records Retention Schedule (MaRRS)to ensure that
- An approved retention rule exists for the records, and,
- the retention of the records has expired.