Board of Governors Agendas & Minutes

UCLASS Primary: GV090 – Board of Governors

Retention Rule Number: Specific Retention Rule 98.0004

Function/Activity: To document the decision-making process of the Board of Governors and its committtees.

Description/Type of Records: Agendas, minutes, attendance sheets, action sheets, agenda items, correspondence and accompanying materials, reports, terms of reference and workplans. NOTE: This rule does NOT apply to the records of the Presidential Advisory Search Committee; the Presidential Review Committee; or the Student Discipline Appeal Committee.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
University Secretariat 3 years Transfer to Archives
Office of Secondary Responsibility (OSR) Retention Disposition
Members of the Board of Governors

Members of the Board of Governors committees

Refer to uploaded or online versions. Recycle or delete any printed copies.

Confidential Shred in camerameetings.

Other (Non-OPR’s) Retention Disposition
All other units Refer to online version.

Do not retain hardcopy.

Records from open meetings are unrestricted.  Records from in camera meetings may be restricted for up to 15 years.

For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, S23 (1) (b).

Approval Information:

  • Rhonda Williams, Director University Secretariat
  • Jo-Ann Munn Gafuik, University Archivist
  • Bonnie Woelk, University Records Committee (Chair)

18 September 1998; amended 24 January 2000; amended 04 February 2014.