Board of Governors Agendas & Minutes
UCLASS Primary: GV090 – Board of Governors
Retention Rule Number: Specific Retention Rule 98.0004
Function/Activity: To document the decision-making process of the Board of Governors and its committtees.
Description/Type of Records: Agendas, minutes, attendance sheets, action sheets, agenda items, correspondence and accompanying materials, reports, terms of reference and workplans. NOTE: This rule does NOT apply to the records of the Presidential Advisory Search Committee; the Presidential Review Committee; or the Student Discipline Appeal Committee.
Retention Rules
| Office of Primary Responsibility (OPR) | Retention | Disposition |
|---|---|---|
| University Secretariat | 3 years | Transfer to Archives |
| Office of Secondary Responsibility (OSR) | Retention | Disposition |
|---|---|---|
|
Members of the Board of Governors
Members of the Board of Governors committees |
Refer to uploaded or online versions. |
Recycle or delete any printed copies.
Confidential Shred in camerameetings. |
| Other (Non-OPR’s) | Retention | Disposition |
|---|---|---|
| All other units |
Refer to online version.
Do not retain hardcopy. |
Restrictions:
Records from open meetings are unrestricted. Records from in camera meetings may be restricted for up to 15 years.
Citations:
For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, S23 (1) (b).
Approval Information:
- Rhonda Williams, Director University Secretariat
- Jo-Ann Munn Gafuik, University Archivist
- Bonnie Woelk, University Records Committee (Chair)
18 September 1998; amended 24 January 2000; amended 04 February 2014.