Deans’ Council & Deans’ Council Executive Agenda & Discussion Notes

UCLASS Primary: GV700 – Strategic Planning & Reporting

Retention Rule Number: Specific Retention Rule 98.0006

Function/Activity: To document the decision-making process and advisory role of the Deans’ Council which advises the President, Board of Governors and General Faculties Council on academic, fiscal, research and other matters.

Description/Type of Records: Deans’ Council and Deans’ Council Executive Committee agendas, discussion notes and accompanying documents.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Office of the President 3 years Transfer to Archives
Office of Secondary Responsibility (OSR) Retention Disposition
Members of Deans’ Council Up to 1 year Confidential shred or delete

Records contain advice from officials, personal information, privileged information, and information that if disclosed may be harmful to economic and other interests. Records are open to members of Deans’ Council only. Any other application for access can be made through a formal access request.

For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act,.

Approval Information:

  • Midge King, Associate to the President
  • Jo-Ann Munn Gafuik, University Archivist
  • Bonnie Woelk, University Records Committee (Chair)

24 October 2004