Employee Files – Continuing Education Contract Instructors

UCLASS Primary: HR 185 – Employee Files – Support Staff, Management and Professional Staff

Retention Rule Number: Specific Retention Rule 2014.06

Function/Activity: To document the employment history of individual contract instructors in Continuing Education, including hiring and compensation.

Description/Type of Records: Résumés or curricula vitae, correspondence, reference letters, reference checks, course proposals, contracts, administrative information, approved list of courses, and lists of courses taught by particular instructors. Also includes Registry of Contractors.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Program Area, Continuing Education Registry of Contractors: Retain until the administrative value is depleted.


Employee Files: (paper and electronic on computer drives) 4 years after last teaching engagement.

Registry of Contractors: Confidential deletion


Employee Files: (paper and electronic on computer drives) Confidential shred or deletion