Hazardous Waste Storage and Disposal Process

Function/Activity: To document the collection, transport, storage and disposal of hazardous waste from campus facilities including chemical, radioactive and biomedical waste.

Description/Type of Records: Waste disposal authorization forms, shipping documents, certificates of destruction, summary disposal reports, inspection and testing records, employee training records, Nuclear Energy Worker registration forms and correspondence

Retention Rules

Office of Primary Responsibility (OPR)	Retention	Disposition
Environment, Health and Safety – Hazardous Materials Services
Shipping and Disposal Records	2 years after date of disposal	Confidentially shred
Nuclear Energy Workers Registration Forms	Retain for length of employment. Provide scanned copy to Staff Wellness for 70 year retention.	Confidentially shred
Certificates of Destruction	5 years	Transfer to Archives
Employee Training Records (Radioactive Waste)	3 years after termination	Confidentially shred
Inspection and Services Records (Radioactive Waste)	3 years after expiration of licence	Confidentially shred
Leak Testing Records (Radioactive Waste)	3 years after date of testing	Confidentially shred

Restrictions:
Access to this series shall be limited to those with the authority for the following purposes:

1. File and/or case management
2. Approval of the disposition request
3. Legal review
4. Research (at the discretion of the Director, Environmental, Health and Safety)

Citations:
Consolidated Transportation of Dangerous Goods Regulations, S3.11(1) and (2).
General Nuclear Safety and Control Regulations, SOR/2000-202, S.27.
Nuclear Substances and Radiation Devices Regulations, SOR/2000-207, S.36.
Radiation Protection Regulations, SOR/2000-203, S.24.

Approval Information:

• Rae Ann Aldridge, Associate VP (Risk)
• Jo-Ann Munn Gafuik, Senior Specialist, Policy and FOIP
• Bonnie Woelk, University Records Committee (Chair)

21 March 2017