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University of Calgary

LIBRARIES & CULTURAL RESOURCES

Program Planning Process

UCLASS Primary: AC625 – Program Planning

Retention Rule Number: Specific Retention Rule 2014.01

Function/Activity: To document the creation, review, alteration or termination processes for academic programs.

Description/Type of Records: Correspondence, proposals for new programs, reviews or deletions, program budgets, unit reviews, self-assessments.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Provost and Vice-President (Academic) 10 years to accommodate the 5-7 year Unit-Review cycle. Permanent preservation in Archives
Office of Secondary Responsibility (OSR) Retention Disposition
Faculties and Departments 10 years Confidential shred or delete
Registrar’s Office 10 years Confidential shred or delete

Restrictions: Access to this series shall be limited to those with the authority for the following purposes:

  1. File and/or case management.
  2. Approval and review.
  3. Legal review.
  4. Research (at the discretion of the Provost and Vice-President Academic).

Approval Information:

  • Dru Marshall, Provost and Vice-President (Academic)
  • Jo-Ann Munn Gafuik, Senior Specialist, Policy and FOIP
  • Lisa Atkinson, University Records Committee (Chair)

17 March 2014

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