Security Incident Reporting Process

UCLASS Primary: SS635 Security Services

Retention Rule Number: Specific Retention Rule 2011.06

Function/Activity: To document the management of minor and major security incidents.

Description/Type of Records: Incident reports, accident/illness reports, witness statements, campus security statements, security alerts, security alert checklists and emergency checklists, dispatch logs, and statistical reports. NOTE: For incidents resulting in insurance claims, see Specific Retention Rule 2011.02 – Insurance Claims

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Campus Security
Incident reports & accompanying records Date of the incident + 25 years Confidential shred or delete
Statistical reports As required for reference and administrative purposes Transfer to Archives

Access to this series shall be limited to those with the authority for the following purposes:

  1. File and/or case management
  2. Legal review
  3. Research (at the discretion of the Director, Campus Security)
For Offices of Primary Responsibility (OPR):
Limitations Act, Chapter L-12, s.5.1(2).
Occupational Health and Safety Act, S.18(4).
Occupational Health and Safety Code, S.183(1) and S.183(3).

Approval Information:

  • Lanny Fritz, Director, Campus Security
  • Jo-Ann Munn Gafuik, Senior Specialist, Policy & FOIP
  • Lisa Atkinson, University Records Committee (Chair)

02 December 2013