Senate, Senate Executive and Senate Committees

UCLASS Primary: CR650 – Senate

Retention Rule Number: Specific Retention Rule 98.0005

Function/Activity: To document the information gathering and decision making processes of the senior University body that acts as a liaison between the University and the community.

Description/Type of Records: Senate, Senate Executive and Senate committee agendas, minutes, reports and accompanying records. This retention rule does not apply to Search & Selection Committee records for Chancellor.

Retention Rules

Office of Primary Responsibility (OPR) Retention Disposition
Senate Office 5 years Transfer to Archives
Office of Secondary Responsibility (OSR) Retention Disposition
Voting members of the Senate Until next meeting Recycle or delete

Confidential shred all in camera records or delete

Other (Non-OPR’s) Retention Disposition
All other units Until next meeting Recycle or delete

Records from open meetings are unrestricted.  Records from in camera meetings may be restricted for up to 15 years.

For Offices of Primary Responsibility (OPR):
Freedom of Information and Protection of Privacy Act, S23 (1) (b).

Approval Information:

  • Brenda Tweedie, Executive Officer, Senate
  • Frits Pannekoek, Acting University Archivist
  • Bonnie Woelk, University Records Committee (Chair)

6 December 2004