Records that MAY have Permanent Value

Records that are of permanent or archival value are those necessary to tell future researchers about the core functions, activities, and programs of the university.

Because the university is a public institution, its archival records can be used to protect the rights of its stakeholders and promote accountability.  Its archival records are used for research purposes by the university itself to help it develop into the future.  Its archival records are also used by researchers external to the university, further contributing to our society’s understanding of itself and its continuation and development.  Records of archival value are retained in perpetuity in the University Archives.

The following list should not be considered exhaustive; however, records relating to the following activities may warrant transfer to the University Archives for permanent preservation:

  • Discussions and changes to curriculum, courses and programs
  • Development of new programs
  • Accreditation of programs
  • Course outlines
  • Development of core activities of a faculty, department or unit
  • Projects and programs specific to a faculty, department or unit
  • Minutes of meetings, with agenda and accompanying materials
  • >Reports produced by faculties, departments or units (administrative reports, annual reports, project reports, self-study documents, unit reviews, etc.)
  • Periodicals or newsletters produced by a faculty, department or unit.
  • Final budgets and higher level financial discussions.
  • Strategic planning of a faculty, department or unit (such as setting of goals and objectives, changes to mission statements, changes to direction or focus, etc.)
  • Policy and procedures (manuals, discussions about, changes to, etc.)
  • Changes to faculty, department or unit structures including organizational charts.