Forms & Services

Forms for the use of University of Calgary staff & information management services

Order boxes

The University Archives will provide boxes to University units who are transferring their records for storage.

View Order Boxes Form

Transfer records

University (corporate) records that no longer have administrative value can be transferred to the University Archives for storage.

View Transfer Records Details

Retrieve records

Since many records are stored offsite, it may take up to 2 days to retrieve the records. University Archives staff will call you when the records are available.

View Retrieve Records Forms

Request to Destroy records

All University offices must protect personal information by ensuring that reasonable security arrangements are in place against such risks as unauthorized access, collection, use, disclosure and destruction.

View Request to Destroy Records Forms

Storage of records

Archives offers storage of university (corporate) records that are no longer needed on a daily basis in campus offices, but may still be referred to occasionally for a limited period of time (until final disposition through either destruction or transfer to archival collections).

View Storage of Records Details

Duplication of records

The University Archives is a non-lending institution due to the original and unique nature of archival records. Special reproduction measures are also in place to preserve the records.

View Duplication of Records Details